Blog
Lookeen 8 is finally here!
A year ago, as we presented Lookeen 3.7, real-time indexing was only a feature in the beta version. Lookeen 8 now has all the latest technological advances in one convenient package!
>> Indexing Highlights
The new upgrade integrates real-time indexing into each edition. We are especially proud of the development of an entirely new and innovative indexing strategy: Hybrid indexing allows for uninterrupted use of the index and access to stored data, while simultaneously processing new data, without compromising computing power.
>>Manage Large Volumes with Lookeen Group Policies
With the complete integration of Group Policies in the Business and Enterprise editions, we offer companies, large volume customers and other licensees, the ability to control the installation and use of Lookeen. For more information about Group Policy, we’ve made our GPO guide available to our customers.
>>Lookeen 8 is compatible with Windows 8
Thanks to the Microsoft ® publishing of beta versions for Windows 8®, Lookeen 8 is ready for the future! We’ve put our e-mail search tool on a path for the future, by developing compatibility with all beta versions of Windows 8 ® and Microsoft Office® - so you can always rely on Lookeen.
>> Try the full version for two weeks-free!
Anyone can try the full version of Lookeen 8 for free. In addition, we offer customers that bought Lookeen 3.7 (or order) a 30% discount on the upgrade to Lookeen 8. Customers that bought Lookeen between the 1st of December, 2011 and the 28th of March, 2012, will receive a free upgrade to Lookeen 8!
Lookeen wins Reader’s Choice Award (again)!
We are very happy to have won the Reader’s Choice award for the second straight year! The readers at www.about.com have spoken, and for the second time we have been chosen to hold the “Best Outlook add-in 2011” award, proving that Lookeen remains an efficient solution when companies and individuals need to manage their Outlook data.
“For the second year in a row, we’ve been selected for this coveted international award and we couldn’t be happier. This validates all of the hard work we’ve put into Lookeen to make it as user friendly as possible for companies and individuals,” commented Martin Welker, CEO of Axonic.
Quick and reliable searches
The Outlook add-in Lookeen has once again convinced users through its performance, that it is a great value for money. Lookeen is quickly becoming the go-to desktop search tool, not only will it search Outlook folders, but it will also comb through hard drives and servers to find all the files that might be of relevance to the user. The clarity of the search results, whether they be e-mails, documents, pictures or other files, facilitates easier access and even makes e-mail correspondence more transparent.
Lookeen is the perfect solution
Lookeen has been continually improving its product over the last year and continues to make huge strides with corporate clients. Individual users have also benefited greatly from the new and improved Lookeen this year. Lookeen allows companies and individuals to weather the email storm and manage their data effectively, with a clear and quick search tool. Installation and operation are also smooth and seamless.
Get a feel for what Lookeen can do for you by downloading this free test version:
http://www.lookeen.net/download/
To find files faster, means to work more productive
For self employed persons, for teams and of course whole companies, the data structure on the computer, in the network, even in the own Outlook mailbox constantly changes. Mails and files being added, edited, moved or deleted. This happends so fast, that only a programm can keep up with it. Thanks to the new real time indexing, Lookeen is able to find mails and others files in real time. “Let’s say an associate creates a new bill and saves it in the network. Right away after it was saved, Lookeen enables all other associates to find the bill, to search through it and to work with it, because the change was instantly registered in the index.” explains CEO Martin Welker.
The real time indexing therefore constantly delivers the files up to date to all Lookeen users – no matter if they are on exchange servers, in public folders, on Citrix or Terminal Server surroundings or in the network. This means especially for companies an essential gain in efficiency and productivity. Axonic GmbH is planning to release the final full version of the real time indexing within this year as an upgrade to the already existing version.
The version is available as a free download
On demand the real time indexing included in the beta version can be disabled as well. The programm will then search as usual through and for Emails and files, still offering the improved performance and handling of the new version. “Many companies that use Lookeen are testing currently the beta version with the real time indexing. But not everyone wants to try out a beta version, so these companies just use the programms new improvements” tells Martin Welker.
For established Lookeen users the new version will be free of charge. Interested parties can test the program for 14 days in a free of charge trial version. The software can be downloaded at www.lookeen.net/downloads/.
Also free of charge: Axonic’s click.to for Outlook. With just one click you can add copied text or attachments to any new mail. (Wikipedia: click.to).
Data security wanted
The current, very heated, debate to enforce a better protection for personal data, reaches a new dimension in view of the desktop search. Because it is the desktop search that is actually saving personal data and knowledge of business companies on their own servers right from the start. For example, Google desktop search even speaks explicit in the GTA about saving data on external servers. The index is first generated on the personal computer and then will be send to Google. What happens there with the data, nobody knows. But it isn’t over there. Because a personalization takes place at latest, when the Google mail account and the Gmail account is involved as well. This option can be deactivated on installing, if you pay keen attention, but who does so in the modern “click next” generation?
Everyone wants our data
But it’s not just Google who wants our Data. Apples Spotlight, Microsoft and Yahoos desktop search is also rather keen on the personal bits and bytes. If you look at this data saving, over exaggerating a bit, then you will find at latest when companies are involved, that, should the data get into the wrong hands, this could be disastrous and even cause the ruin of a company. Of course, Google has no interest to hand over data to third persons, but wasn’t it the USA, that thought, currently on Wikileaks published data was save? And we all know what happened.
So one is allowed to think about the worst case scenario, considering all the affairs around data that occurred lately. Because, if you transport such an affair to the business level, then it is time and it is appropriate to be very concerned.
Companies save design studies, plans, bank data, information about employees and plans for prototypes. That is a lot of sensitive data, which needs to be protected and shouldn’t be laying on some servers somewhere in the USA. That is one of the best reasons why companies shouldn’t use this kind of search engines. But not all search engines work like that. Lookeen can help you.
Lookeen is different
And right here the line will be written, where the desktop search from Lookeen has to be mentioned. Because, aside the well known E-Mail search function in Outlook, Lookeen is able to serve as a desktop search as well. It searches and sets up an index, without a search engine cant function, but now the difference comes into effect. And you better believe it; the complete index is only saved on the local personal computer, aka your own personal computer that has started the search. In thus the data remains with the owner and won’t go wandering to far away servers of companies that aren’t transparent and that no one has control over.
Photo: Markus Henkel
The board of the Annual Security Report estimates the number of globally sent e-mails by reference to the figures of e-mail users and active e-mail accounts. Following new estimations the spiking amount of 220 billion e-mails will in fact double within the next years, due to the growing importance of social-media channels. In practice results are as follows: the average user receives an average of 150 e-mails a day. No matter if the concerning e-mail account is used for private or business purposes.
Faster, more precisely, more comfortable
The needed time to sort out and separate spam from relevant and important e-mails can easily add up to several hours. Searching for the wanted e-mail or attachment not included. To avoid that unnecessary waste of time only a quick glance on Lookeen is necessary and worthwhile. The installation of the add-on for Microsoft Outlook takes only a moment and pays out immediately, by putting an end to the endless searches. After the installation of Lookeen only a short indexing of the data is necessary to search mail-folders and -archives faster, more precisely and more comfortable than ever before. Even e-mail folders in the most remote network drive are included in the Lookeen based search. To Lookeen the amount of data is absolutely indifferent. All it takes to get it started is a search entry in the search mask. At a record time any information you want will be delivered to you, no matter if e-mail, attachment or both combined – neatly arranged, central and ready to hand. The final highlight is the convenient preview that allows you as a user to look at the contents of and read every data file without opening it.
The business day of the future therefore can be re-modelled into a more relaxed version that is free of negative stress and unenjoyable useless labor – at least if Lookeen is put to use. You will never miss an e-mail again, over are the days of data loss – no matter if document, table or picture – and overwrought nerves.
Successfull cooperation with asknet
The small firm was the first company in Germany to sell software through the internet and specialized in individual outsourcing solutions for software marketing. Asknet offers a wide spectrum of multi-channel-solutions for software companies as well. The asknet AG supports their customers with established B2C- and B2B-processes, eProcurement, eMarketing and the assistance with handling of payments. The online shop for asknet AG which specialized in support and advisory service of academies, colleges and government agencies is the most successful in the whole of Europe.
Fast and precise search with Lookeen!
The developer and distributor of Lookeen, Axonic Information Systems GmbH works very close with asknet AG. Because of this partnership, Lookeen is also listed on softwarehouse.de. Just like asknet AG, Axonic Information systems GmbH is versed in cooperation with government agencies, colleges and universities
Agencies and colleges have to deal with large amount of electronic data that can become difficult to manage. Additionally, these institutions often use exchange servers and other networked structures to function. Lookeen is able to search through these engines fast and efficiently Because of this, a cooperation of the two companies was obvious.
Lookeen is offered on www.softwarehouse.de as independent software. But because it is a perfect addition to Microsoft Outlook, it is also offered in various different product bundles.
Ever had canned meat in your in-box?
Sounds absurd?
It makes more sense if you look closer at the derivation of the word Spam. Even though the word Spam means nothing else, but litter, garbage or refuse, something the unwanted Mails indeed are, it doesn’t explain why Spam is the word everyone uses for them, while it could have been trash or waste too.
A sketch of the world famous Monty Python group is to be blamed that out of all things, the word Spam gained its questionable fame. The Comedians made fun out of the double meaning of the word Spam in said sketch. Spam is in the English language not only the word for waste and trash, but is also the unflattering synonym for an American canned meat product, called (Spiced Ham).
In the mentioned sketch the guest of a restaurant was offered meals solely containing the word Spam. To make it even more absurd, some of the dishes named contained the word Spam more than once, like “Spam Spam Spam Spam Spam Bacon and Span Beans Spam”.
The strange accumulation of the word Spam during the Sketch became a basic principle. As the first trash Emails appeared, the word Spam became the general term of that, what is today in everyone’s in-box. And in everyone’s mouth.
To escape this flood of unwanted and even more so unneeded Emails, a lot of users use the help of Spam-Filters that automatically filter the Spam-Mails out of the in-box. Spam-Filter are programs which are capable of learning. They use typical search criterion’s, Email addresses and domains, to try and spot the unwanted Emails and sort them out.
But Spam-Filter do have a great deficit; they simply overlook a lot of Spam-Mails, which then still find their way into the in-box. Even worse is the opposite case. This means, the Spam-Filter recognizes a “good” mail from Friends, family, colleagues or customers as spam and sorts it out.
To avoid this, Lookeen offers a comfortable and safe solution. Luckily Spam-Mails always distinguish themselves by the same keywords.
Here the search history of Lookeen proves to be a very useful feature. Simply look for the corresponding keywords and ban the unwanted Emails via drag&drop into the recycle bin.
To keep the Emails of the future clean, simply call up the past queries from the history. Instantly you have a tidy in-box that is free of Spam.
That way you are safe from unwanted Spam – and luckily from canned meat too.
The Microsoft exchange server offers a wide spectrum of functions which allow a various number of operators to use different systems to work in cooperation together.
The most often used features of exchange servers are:
-E-Mails
-Appointments and calendars
-Tasks
-Contacts and addresses
-Notes
-Documents
All of the above mentioned elements are stored on a central server and are made available to a user-defined number of operators. Therefore the information’s are always without redundancy and up to date.
The benefit of this architecture is obvious.
Let’s assume, that you have a support section in your company and use for the contact address support@yourcompany.com an exchange inbox. Now all of your associates can see, which E-Mails have already been answered, what cases still wait for a reply and they can even see the proposal for solutions that have been made.
But the working day has changed a lot in the past years. May it be that projects are realized at the customer’s location, companies use more and more outwork or that companies have structures reaching around the entire world.
Security: Encryption with VPN
Users from outside the company network can offer their knowledge and participate through the so called VPN (Virtual Private Network). This ensures that the participants of projects always are provided with information’s up to date and without redundancy.
Using the online mode you work within the infrastructure of your company and adjust information’s in real time with your system. If the connection to the company network is disabled, you just turn your exchange server into the offline mode. This creates a copy of your inbox, which in turn allows you to still have fast access to your data.
This copy of your inbox is regularly updated by the mail server when you are online. Once the connection is enabled again, Microsoft Outlook will switch back into the online mode. Changes made by you, while there was no connection to the server, are automatically adjusted as soon as the connection is enabled again.
Of course the synchronization of the worldwide data is a challenge for the exchange server. For example, if an operator uses a cell phone and has an UMTS connection, an adjustment of large files would take way to long.
Therefore Microsoft uses the so called “cached mode” since the exchange server 2003. In the cached mode, the exchange application possesses an automatic online/offline-management, which is running in the background. This equilibrates the encumbrance of the connection to the exchange server because some of the contents aren’t aligned despite the connection to the exchange server is established.
Bulletin boards and product reviews that are dealing with search tools, often complain about the fact that most tools aren’t able to search and index all exchange inboxes in all modes.
Especially for this case of application, and for a professional environment in general, Lookeen was developed.
We at Axonic Informationsdienste GmbH are aware of the fact, that the base principle of development for Lookeen is the compatibility to exchange servers.
After the release of Lookeen the feedback is thoroughly positive and a huge amount of encouragement reached us. All involved in this dialogue profited of it.
Companies used the smooth support of exchange servers as the reason for choosing Lookeen over other search tools.
Archives or inboxes that are on the exchange servers are simply added in the Lookeen options and because of the Lookeen terms of references, we spoke about in a previous article, all particulars of the handling of the exchange servers and their clients can be individually configured.
Lookeen supports the exchange server indication in all modes, no matter if you are online or offline, if you are using the cached or the uncached mode. With Lookeen you search through all of your data in a few seconds, even on your exchange servers.
Lookeen wins Reader’s Choice Award
“This high-ranking award proves that Lookeen is indispensable to the international market as a professional solution for businesses and private individuals,” commented Martin Welker, CEO of Axonic.
Search quickly, confidently, reliably
The Outlook Add-in Lookeen convinced readers through its excellent performance at an adequate price. “Lookeen finds everything in Outlook,” summed up Heinz Tschabitscher, responsible editor at about.com. Lookeen searches Outlook folders, as well as folders on hard disks and servers, for all files that include the desired search term. The clearly arranged representation of all search results, whether they be e-mails, documents, pictures or other files, facilitates easy access and even makes e-mail correspondence more transparent. Lookeen also earns top marks in terms of speed: „Lookeen not only finds, of course, it also finds fast“, was the opinion of the American website.
The perfect solution
Lookeen 2010 has been especially optimized for corporate clients to make the working lives of their staff easier. But private users profit from this Outlook Add-in as well. Lookeen enables people to better master the flood of e-mails and data files by providing a clear and orderly overview as well as a quick, reliable search. Moreover, installation and operation of the tool are foolproof.
Get a feel for what Lookeen can do for you by downloading this free test version:
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