Outlook is an e-mail program provided by Microsoft. It is popular with companies that work in a network of branches. With the help of Outlook, the user is able to receive and organise mails, to search any provided public folder or else make use of contacts and start the search for information.
The advantage of the Outlook program consists in the headquarters` being able to place general enquiries, mails, or documents in a variety of public folders. From that point, each branch that is connected with the exchange server, can work on it separately. As a rule, the public folder features a great number of sub-folders which can result in some difficulties relating to the search for a specific piece of information.
Owing to the well laid-out listing of the folders nevertheless some problems are created when searching these. With the help of Outlook, the user is able to get in touch with the base respectively the headquarters any time. This allows for an easy communication or else the exchange of data over great distances. The user is able to react immediately, and is able to reach all branches simultaneously which results in all staffers´ providing of the same level of information.
Of course, these public folders are public only to the extent that has been established beforehand. The IT administrator is able to determine the respective access privileges of each staffer by means of a central assignment of permissions.